RWC Main Group Rules
Hi and welcome to the Romance Writers' Community's Main Group! We are so glad to
have you as part of RWC! We've just gotten one member stronger thanks to you!
Need to contact one of our moderators with a question, click here.
Please Take Note Before You Join any RWC Group: RWC is not a social community. We
support each other and encourage each other as romance writers who are serious about their
craft. Of course we expect members to be respectful to each other, to act professional since this
isn't a group for fun but a group that deals with your "job" as a writer. That means RWC groups
have a professional atmosphere. There are also other tight rules that members have to
follow and moderators who make sure they do. All RWC groups are tightly moderated and all
members are expected to follow all rules at all times. In such a large group, one designed to
help romance writers improve their craft and reach their writing goals, rules are much more
important and handled more strict than in a smaller setting, a social setting, or a non-professional
setting. So....if you are looking for a social group to chit chat with, or if following rules is too hard
for you or gets on your nerves, RWC isn't the group you are looking for.
If someone breaks a rule they are sent a reminder. Please don't take it personally or feel that
it's a slap or a scolding. Some people seem to, and get in a huff over them. It's a reminder so you
know which rule you broke and what to do so you don't break it again. It's as simple as that and
nothing else. Our moderators work hard to keep all of the groups and group projects up and
running smoothly. Since there's only a very few moderators, and thousands of members, you can
see why doing your part by following the rules is a must and not up for debate. If you are
one of those people who feel rules are for everyone else but you, or that some rules are too
much trouble to follow, or if you are the kind of person who can't take a reminder without getting
angry about it, or accept that some things aren't allowed or welcome, then any RWC group will
soon become an exercise in pure aggravation for you and extra work for the moderators who
have to deal with you. Every rule that is in place was put there after finding it was needed to
keep the group helpful and useful for members, as well as to help keep messages on topic,
messages down to a reasonable amount, and the daily digest usable.
If you have a question and you don't see the answer in the rules or in the FAQ sections,
moderators check mail off and on all day and will be more than happy to answer and to help in
any way they can. We want every member to love being a part of RWC and to get a lot out of
their membership. The goal of RWC is to put romance writers in touch with each other so they
have some place to ask craft questions about writing romance, research questions about writing
romance, market questions about writing romance, and share info about such topics.
Before you start enjoying your time with us, there are some important rules to get out of the
way. They are really just all common sense things that keep us on track and make messages
that come through to members very easy to read, even in digest, keep things on topic, and the
amount of messages under control. The only way to do that in such a huge group is if every
member always follows the group rules that are laid out below. If a rule is broken a reminder is
sent off list to that person. Spam, ads and flames are NOT tolerated at all.
All new members are auto set to moderated. We used to remove members from moderated after
a few months, but found that spammers just sat and waited until the moderated feature was
removed from them, and then hit the group. Other members didn't post for long spells, and would
then suddenly send in a number of messages that shouldn't have gone to the group, or that had
the whole digest attached, or something else against the rules, which would then confuse new
members who had just had their message bounced back for the same thing. For that reason,
almost all RWC members now days stay set to moderated, even our older members. So don't
feel you are being singled out.
Check out the main RWC page to find info on each RWC group and other important stuff. Even
some fun stuff, like links to RWC members' books and a map of where some of the members live.
At all times and under all circumstances, RWC management has final judgment on what
falls within the rules and what doesn't.
* * *
PLEASE take a few moments to review all of the rules below -- including the separate section on
promo rules, and the FAQ list -- before you begin posting to RWC. It's a lot of information, I know,
but please read it all--or at the least skim it well enough. I've used numbers, bold print, or all caps
to make it easy for you to find certain things so you can check back here quickly if you forget a
rule or just want to double check before you post something. The FAQ section can be a big help
too. (I want members to always enjoy being a part of RWC and get as much out of the group as
possible! It's the members who have made RWC the great place it is, but the rules help a lot.
Let's face it, many of our most helpful and knowledgeable members are published authors who
have little free time, and wouldn't have the time to share and answer questions if the group was a
free for all of off topic or repeated messages.)
Don't sweat it too much, with the info listed on this page, you should never have to sit and worry
if it's okay if you post something. If you still don't find the answer, just ask using one of the
contact links you can find below. If someone slips, it's not like we show up at your house. I don't
think a rule reminder has ever killed any one. Smile.
The Rules: Short and to the Point -- Don't worry, you can scan down and find them long and
detailed if you don't understand one or more of them completely.
1) No flames! NONE! Never! In other words, play nice. Members should feel free to post to the
group without fear of flames. No put downs, personal attacks, insults, ect... No posts that would
be thought of as inflammatory, degrading, disruptive, malicious, bashing of anyone or anything,
ect.... No posts on religion, politics, ect...
2) Trimming. Highlight and delete! It's easy. Trim any post you reply to on list. What should be
in your reply is your text and little else. The little else is a few short lines from the body of the
message your reply is to, and the single from line that let's us see the name and or e-mail
address of the person that message was from. Untrimmed messages won't be posted to the
group. So trimming saves the moderators from having to send you a reminder and you from
having to resend your message. It's a win/win. (Also, please make sure if you do leave some of
the text from the other message in, that it's clear which part you said and which part came from
someone else. We don't want to make it look like someone said something they didn't.)
3) Subject lines. No message should be sent without a topic header in the subject line. If you
reply to a post, but change the topic, please change the subject line. If you are on digest, you
ALWAYS have to change the subject line if you hit reply.
4) No Copy & Paste! But for links. Do not copy anything from a newsletter, website, or another
e-mail list and post it to any RWC list without asking the author first. The no copy & paste rule &
copyright law works both ways. So, please, never copy a message or part of a message
from any RWC group and forward it, post it to your blog, put it on your site, or share it
anywhere without the full knowledge and consent of the writer or writers of that message. It's
against RWC rules, Yahoo Group rules and copyright law.
5) No Spam! No ads! Not Any! Please don't place ADS or SPAM on the list--even those dealing
with writing. No harvesting of e-mail addresses. No blatant promo. No submission requests
from agents, publishers, editors, or ect.... We do have Promo Sunday. You can find the Promo
Sunday rules down lower on this page.
6) No Chit Chat -- If you like to be social with other writers, RWC does have a sister group just
for that. So you don't have to give that up. To join, send a blank message to
7) No Off Topic Posts -- This means messages should deal with the romance writing craft only.
No other genres. No virus warnings, jokes, ect... When an off topic post does come through, like
a promo message, an intro, a thanks, a congrats, please remember if you want to reply, do so
OFF LIST ONLY. Find out what is on topic and what isn't by checking the longer rule for it below.
8) Signature (sig) lines. No sig file should be more than the generous six lines we allow. The
first line should be your name (first or nickname is fine) and e-mail address. (We all like to have a
name to use when we reply to a message, even on list. And we need the address in case we
want or need to reply off list.) Please set up your sig file in Plain Text. If not, you will have to use
a much shorter sig file, since lines might double or split if you use Rich Text or HTML. The six
line count goes by how the message comes through to the group, not how it was sent. (By the
way, messages should not be sent through to the group with confidentiality notices or such
attached to them.)
9) You can not send in chapters or any writing to the group. This is not a critique group. We
do have a Critique list, though, for posting chapters and getting critiques. To join, send a blank
message to: RWCcritiqueemail@example.com
Breaking of the Rules -- I know, I know, a lot of e-mail lists send a welcome message full of
rules when you join....but you soon notice that no one in the group seems to follow them and no
one says anything about it. That is NOT the case with any of the RWC lists.
RWC is a really large group, so rules are important if people are going to enjoy being members
and not get overwhelmed with messages. New members are set to moderated when they join. In
fact, all but maybe the longest of members are set to moderated...which means a moderator has
to okay each message that is sent before it goes to the list. This helps block spammers
too...since we don't let their messages get through. If a member does break a rule, like not
trimming, moderators almost always correct the message and send it through for new members,
then send that member a reminder message off list letting them know what was wrong and
how it was fixed so they'll know the next time. (If a moderator has to correct a message for you,
like trim it, trim your sig file, or remove a section that is promo or off topic, it will be done so at the
moderator's discretion.) Sometimes a moderator will even do this a couple of times or so for a
member, since we really want you to enjoy being part of RWC. But after that, we're going to
reject the messages that come in from that member breaking the same rule we've explained to
them. Once the member corrects the message, following group rules, they are free to resend.
If a message is spam, or flames, or such, then it gets rejected right off. We reserve the right to
remove members from the list for spam, flames, or refusing to follow group rules, though
moderators will bend over backwards and try their best to work with everyone.
The group being moderated shouldn't be a problem for members, since there are a number of
moderators, message usually get posted quickly and any message that doesn't break a rule is
put through as soon as possible. During the day that might mean within moments of it being sent
it has been approved. Of course sometimes Yahoo holds on to things for a bit. Just one of those
Please Note: If you break a rule and we catch it...and we usually do...you ARE going to get a
reminder from one of the moderators, either off list or on. Please take it as a helping hand as it is
intended, not as a slap to the hand. If you break the rule again, or another rule, you are going to
get a reminder. If you've gotten a reminder and you still break the rule, your message is going to
be rejected and sent back for you to correct. This isn't being mean, it's just a matter of numbers.
There is about one moderator for every few hundred members, so you can see why each
member has to do her part and follow the rules. Moderators are writers too, but we don't want to
spend every spare moment we have to write, writing reminders to the same people over and over.
To start sending messages to RWC simply send email to RWClist@yahoogroups.com
If you do not wish to belong to RWClist you may unsubscribe at any time by sending an email to
RWClistfirstname.lastname@example.org or by going to the group home page and clicking on
leave group. My okay is not needed for this. Any member can leave at any time, and I don't even
know about it. (Smile)
I give the below info in case you ever need to resub...or have a friend who would like to sub.....or
if you just found this page and don't belong to RWC yet. To subscribe to this group, send an
email to: RWClistemail@example.com
You may also visit the Yahoo! Groups website to modify your subscriptions:
Regards and Happy Writing,
Resources for Romance Writers
Sunday Promo Day Rules
Day and Time -- These messages are ONLY allowed on Sunday. That means any time
after Midnight Saturday until Midnight Sunday. The time goes by where you live. If it
comes in on time, but after the mods have called it a night, it will be posted first thing
NOTE: (If you forget to post your promo message on Sunday, then you'll have to wait
until the next Sunday. Please don't send it in Monday because you forgot, or Saturday
because you won't be on line Sunday. If you are set to moderated and you send your
message in Sunday before midnight, but after the moderators are done for the day,
then it will still be approved and put through Monday morning since it was sent
RWC Members ONLY -- You have to be a member of RWC to send in a promo
message. That means you can not forward one for a friend, or anyone else. It has to
be your "own" promo only. Sunday Promo is done as a thank you to RWC members for
sharing their time and know-how on RWC with others.
Subject Line -- PROMO "must" be the first thing in the subject line, and then a line
that let's us know what the message is about. Some members don't want to deal with
any kind of promo at all on list, and having that little promo warning at the start of the
message makes it easy for them to know what to delete without even opening the
Message Form -- There's no HTML or attachments allowed on RWC, so messages will
have to be text only. They shouldn't be straightforward ads, but kind of a friendly
"hello there let me tell you about...."
Types of Promo Allowed -- It has to be about your romance novel/novella or
romance writing in some way. So that means this isn't the place for promo about
your mystery novel, or about those lovely bird houses you make, or even that
interview you did with your favorite romance author. Promo for some romantica or
erotica stories will be allowed, depending on content of the promo and if it fits the
romance guidelines for RWC.
It can be about any romance novel/novella you have published. A book about writing
romance. Any website about you as a romance author or any free site you own that's
about romance writing how to. It can be info about your author newsletter, your
writing newsletter, that great review you got, a contests you are having to promote
your newsletter, books, or website, an on-line chat, ect. (Notice the key words above
are you and romance writing.)
It can also be about an interview you did on your site, blog or newsletter with another
romance author, romance editor or agent. It can be about a chat you are doing with
another romance author, romance editor or agent. It can be a chat with you and some
other authors. Like above, the key word is still you. Your newsletter, your blog, your
chat, your book, you, you, you. (Smile) And of course it has to be free.
(Please don't post info about book signings or anything you will be doing in person
that people can attend. The chances that anyone in the group would live near enough
to make local signings or such of interest is too slim to allow them when I weigh the
number of extra promo posts they could cause. If you are sending in a promo message
about your book and along with the other info in that message you wish to include a
little about your upcoming book signings, then that would be fine.)
Anything you send a promo message for -- other than your books of course -- has to
be FREE. No fee to join, no charge to use, or anything.
Excerpts -- The only way you can add an excerpt of your book to the message is if it's
a really short excerpt. Like 400 words or less, so it would probably be better to just
give a link to an excerpt, or ask that those who want one contact you off list and you
e-mail one to them. Please keep excerpts PG-13.
Reviews -- You can add a couple of reviews to your message. Or links to them.
Blurb -- Think about that blurb on the back cover, your publisher might let you use it.
Something like that would be a short but great way to tell us about your characters
and something of the plot.
Length -- A number of the rules above are to keep these messages at an acceptable
length. Lots of members are on digest, so several messages come in to them as one
file. A few members still have to pay by the minute or the amount of mail they
download, lots are just on dial up or short of time, so we want to keep them in mind
As with any RWC rule, if you are unsure if something is allowed, simply drop me a
note "off list" at the address below and I'll get an answer to you as soon as I can.
FAQ About RWC
1) I sent a message to the group almost an hour ago, but it hasn’t shown up yet.
Should I resend?
Not yet. Almost always, any message sent goes through. Sometimes they don’t show
up in your own in box, but reach the group page and everyone else. So the first thing
to do is to check the group page and see if your message is there. If not, wait at least a
few more hours. Sometimes Yahoo has glitches that can slow down messages by
hours. If you wait and notice that other messages seem to be coming in to the group
fine, then it’s time to resend. This shouldn’t be a problem that you have to deal with
often. More often than not, messages pop through to the group within a reasonable
time with no trouble.
2) Can I use e-mail commands to change my membership settings?
Yes, sure can. Simply take the sub address for the group… RWClist-
firstname.lastname@example.org and change the command word in the middle of it to fit
the command you want. So if you want to stop getting messages for a while, you would
send a blank message to RWClistemail@example.com. If you want to switch to
daily digest you would send a blank message to RWClistfirstname.lastname@example.org. If
you want individual messages you would send a blank message to RWClist-
3) What is digest?
With daily digest instead of getting each message individually as it is sent to the group,
you will get about 25 of them in one message file, usually only once a day. It makes it
really easy to scan through subject lines and pick which messages you want to read or
skip for those who have very little time for an active group like RWC, but still want to
4) I tried to send a file through to the group, but it didn't work. Why?
All RWC groups are set up so that no HTML or attachments can be sent through them
to members. This is a safety net to protect members from computer viruses.
5) I'm going on vacation for a couple of weeks and need to stop getting messages. Can
I do this without leaving the group?
Yes, you can by going "no mail". You can change your mail setting from the group's
home page here, http://groups.yahoo.com/group/RWClist/, or with a simple e-mail
command. See question number 2 for info on how to use e-mail commands.
6) The rules say no flames. I’m new to on line groups, so what is a flame?
A flame is an attack on a person or their opinions. A flame is a message sent with heat
to it, anger, or sharp words. It’s a message sent without thought or caring for the
person you are replying to or for others in the group who will have to see it. Tension
isn’t a good thing for any group. RWC is a warm, friendly place for writers, so flames
are never welcome.
7) I have a writing question, but it’s not about romance writing. Can I send it to the
Sorry, but RWC is all about romance writing. If your writing question isn't, then it
would be better to send it some where else. RWC does have a list just for members
who do other kinds of writing, so that would be the perfect place. To join, send a blank
message to RWC-Otheremail@example.com.
8) Why am I still on moderation and how does moderation work?
All new members are set to moderated when they join any RWC group. Then basically,
all but our oldest members who haven't posted in so long we've missed them, are also
set to moderated. This means that when a member sends a message to the group, that
message comes to a moderator first, off list, so they can see it before it hits the main
group. Being moderated isn’t a problem for members. Moderated messages are checked
off and on all day every day and put right through. This is the way we block spammers,
as well as make sure that new members took the time to read and understand the
rules and that older members remember to follow them.
9) I know about an upcoming workshop or class or conference. Can I share that info
on RWC, and does it have to be sent in as promo?
The answer to this depends on the type of workshop or class. If it's being held on line,
and it's something for romance writers, then the answer is yes, you can share it on the
main RWC group, and no, it's not promo, so it can be sent in any time. It doesn't have
to be free, but both of the other things I mentioned above does have to apply to any
workshop or class. It has to be for "romance writers" and given "on line" so anyone
interested can take part. Since info about local workshops, classes or conferences
would be of use to so few, if any members, that kins of info can not be posted to the
group. And of course anything that isn't about or for romance writers can't be posted.
10) I don't belong to RWA. Can I still join RWC? Or I belong to both RWC and RWA,
but if I don't renew my RWA membership, will I have to leave RWC?
RWC is not part of or connected to RWA in any way. RWC is simply a number of free on
line groups for writers. It open to any one as long as they follow group rules.
11) What does the letters RWC stand for?
Romance Writers' Community
12) My book came out today; can I share the news on list?
If it’s your first book, and you just want to share the joy of finally knowing your book
has been birthed, that’s fine. (Smile) No promo at all in the message though. No blurb,
no review, no buy it here, read a chapter of it here, ect… All promo has to wait until
Sunday Promo and follow all Sunday Promo rules. (You can find them above on this
13) What is a sig line?
It’s the signature you add to the bottom of your messages. That might be just your
name and e-mail address, or it can be a sig file that includes other things. On all RWC
groups we have a six-line limit for sigs. The first line should always be your name and
e-mail address. The other lines are for things like your website address, the title of
your book, a link to your blog, even a quote if you want. You pick and choose what you
add on those other five lines within reason. Please read the group rules for more
details on sig file rules. (By the way, messages should not be sent through to the
group with confidentiality notices or such attached to them, like your job might include
if you use your work e-mail to do group mail.)
14) My sig line is only six lines long, but when I send it and it comes through to the
group it is much longer. Why?
There are usually two things that cause this problem, either your lines are too long
and some of them are being dropped down to the next line, or you have embedded a
link into a word and when it comes through to the group instead of the word, it’s the
whole address spelled out, usually twice. There is no HTML allowed on RWC, so you
can not embed an address into a word and it work when it comes through to the group.
Our four line limit goes by how the sig looks when it comes through to the group, not
how it looks when you hit send. When you first join the group or anytime you make
changes to your sig, please pop over to the group page, sign in, click on Messages, and
then find the last message you sent and see how many lines your sig has there. The
link to the Yahoo RWC group page can be found at the bottom of each message that
comes through to the group.
15) Why is there a limit on how long sig files can be?
RWC has lots of members set to digest, which means they get a file with about 25
messages at a time. They have to scan down through each message to get to the next.
Long sig files quickly become a pain and a total turn off. (The same reasons you have to
trim.) Besides, members are supposed to be part of RWC to give and get support,
knowledge, market info, and such, not to do promo.
16) Can I share info on RWC about a writing contest?
If it’s a contest being held by an RWA chapter, then the answer is always yes. If it’s a
contest being held by a well-known big publisher, it’s for romance writing, and there is
no entry fee, the answer is always yes. If it’s anything else, please contact me through
this link and send me details about the contest. I’ll get back to you with an answer as
soon as I can. Some contests are run to only make money, or for a new publisher or
agent to find writers. We try to keep contest posts to those that will help the writer.
17) I’ve updated my website, put up a new website, started a new newsletter, began
a blog, got a MySpace page, giving a chat, ect…. Can I share the news and the link
with the group?
If your chat, blog, or new or updated project is about you as a romance author, or has
helpful info for romance writers and is aimed toward them, then the answer is yes,
BUT you can only send in a message about it on Sunday and only then if you follow all
Sunday Promo guidelines and rules. (You can find those rules above on this page.)
18) I’m presenting a workshop or class at a writing conference. Can I post info about
the workshop on RWC?
Sorry, but no. See the answer to question number nine for more details.
19) My RWA chapter is holding a local conference and I wanted to know if I could
send a message about it to the group?
The only conferences that info can be shared about on RWC are the really big yearly
ones like the one RWA holds and the one RT holds each year. Those are the kinds that
people are willing to travel long distances for. The chance that more than one RWC
member would live close enough to a smaller local conference to be interested in
attending is so slim that it just wouldn’t make sense to allow the number of posts that
would come through about such conferences.
20) I just got a great review. Can I share it with the group?
Reviews are promo. So as long as you wait until Sunday and follow the Sunday Promo
rules, yes you can. (Those rules are posted above.)
21) I have a new e-mail address. How do I change it with my groups so I can get
messages at the new address, or even at more than one address?
You can do it the hard way, and unsub from each group with the old address and
resub to each group with the new address, or you can do it the easy way. (I always say
go for the easy way if there is one.) The easy way: Go to any Yahoo Group home page,
sign in, then click on My Groups. The link for it can be found near the top of the page.
Next you click on My Email Preferences, then Add Email Address. You can follow the
directions on the screen to add your new address, a second or third address, or even
remove an address. To pick which address you want each group's messages to go to,
you can click on My Groups, then on Edit My Groups, and then use the pull down
menus there to pick which address or addresses you want to use, and even to pick
how you want those messages delivered. When done, don't forget to click on Save
Changes. By the way, the address for a Yahoo Group's home page can be found at the
bottom of any message that comes through to that group.
22) Why does it matter if I forget to trim sometimes, or if I trim only half way?
A few reasons. One, tight trimming is the rule ALL of the time. Two, as many members
as RWC has, if even half of them start forgetting to trim sometimes, it would be a mess.
Three, those untrimmed or half-trimmed messages make the digest a real pain to get
through, and we have lots of members set to digest. Four, there are new members
often, so think of those new members who have their messages bounced back to them
for not trimming, and then right after their message is rejected, two messages come in
that aren't trimmed or that are only half-trimmed. That has to make those new
members feel like they are being singled out or picked on--and it doesn't make our
moderators feel very good either since they are the ones who have to bounce those
23) What is considered promo (promotion)?
That's kind of easy. If your message is sent to promote almost anything, it's promo.
That goes for books, blogs, websites, newsletters, you name it. If someone ask how to
pitch to an agent at a conference and you know of a great article on that subject, then
answering that question with a message that includes that link is not promo. That's
answering a question for someone. Sending in a message about your blog, site, or
anything else, even if it has writing info listed, just to get people to go to those sites,
sub to your newsletter, or buy your book, is promo. Even if you send it in for a friend.
24) I know of a publisher that is looking for submissions. Can I share that info with
If the publisher is looking for romance writing, is RWA approved, and you don't work
for them and you aren't them, then sharing market news is not only allowed, but
welcomed. In the group rules above you can find more detailed info about calls for
submissions and why most aren't allowed on RWC.
25) What happens if I get a rule reminder?
If it was an honest slip that can happen to anyone now and then -- we simply send you
a reminder, usually a form reminder and usually off list, to make sure you know you
slipped and that you know the rule. Lots of writers belong to a number of groups and
can forget which rules go with which group, or you might just be a new member who
didn't look over all of the rules, or maybe a longtime member who never posted a
certain kind of message before and didn't know it wasn't allowed. Anytime you break a
rule you might be set back to moderated, especially if you've already been sent a
reminder about the rules. We don't kick members out of the group for slipping, even a
number of times. It takes something really bad, like someone who is spamming
members, refusing to follow the rules, harvesting e-mail addresses, or things like that,
to make us remove a member.
26) What if I get a reminder for breaking a rule, and I don't think I broke the rule?
Check here first. If you look over the rules and the info on this page and still feel you
didn't break a rule, then reply to the off list message the moderator sent you, or send
me a message, and politely explain why you don't think you broke a rule. The
moderators try really hard to make sure they don't make a mistake, but we all are
human. (Smile) Please, though, don't send a message in a huff because you got a
rule reminder. We try to always be nice to members and deserve the same respect in
return. Members are warned in the welcome file that they must follow all group rules
and that if they break a rule they will get a reminder. Throwing a fit over a rule
reminder will not make the moderator think you shouldn't have gotten one, and will not
keep her from sending you another one anytime you break a rule. The RWC rules apply
to all members at all times, even the moderators and myself. Telling us you don't have
the time to trim replies, or that you don't want to have to change your sig file for the
group, or ect... doesn't work.
27) Why does RWC only allow romance writing topics?
Because RWC stands for Romance Writers Community. Members come here for help
and support with writing romance. People who write other genres are always welcome,
since some writing topics apply no matter the genre, but if a post doesn't apply to
romance writing, it won't be allowed. There are other groups for other kinds of writing.
28) I write erotic, erotica and or erotic romance. Will my topics or promo fall under
what is allowed?
Some yes. Most maybe not. For the purpose of all RWC groups, romance is defined as
"the love story of one man and one woman, both adults, who become a couple and find
love and their happy ever after together". Even then, there is a limit to what can be
posted. If the sex scenes in your book crosses over from what you would find on the
store book shelves under romance or over what most big New York publishers would
call romance, and moves into erotica or erotic, then your post might not be allowed if
it's dealing with a topic that isn't really a romance writing topic, but only a erotica,
erotic or erotic romance type topic. The same if your promo is clearly for a non-romance
book. It depends on the content on the post. The largest percent of RWC members do
write what is romance, and the group is not listed as an adult group, so for the
purpose of keeping the group true to it's genre, listed as is, and keeping all members
comfortable, there is a limit to what is allowed in any part of any message or even link.
If you aren't sure, send your message off list to the group owner address or to one of
the mods and ask first.
29) I know of a auction or raffle where the prizes are things I think other romance
writers would find helpful. Can I post info about such things on RWC?
If it's a "big" non-profit auction or raffle that is being held to raise money for a good
cause and the prizes or the cause is for or about romance writing or writers -- then
yes. It has to be non-profit so all money is being donated to the cause. If the cause
isn't romance writing specific, then the prizes or the things being raffled or auctioned
have to be, like romance books, critiques by agents or editors, that kind of stuff. (As
always, RWC management has final judgment on what falls under these guidelines and
what doesn't. If you aren't sure if it will fall under the allowed rule, just ask first.)
Thank you so very much for reading the info on this page -- I know
it was a lot -- and for making things easier and quicker and much
less stressful for all of us! I hope you enjoy being part of RWC.
That's really my goal for every single member. If you ever have any
questions, feel free to drop me a note. There's a contact link at the
top of the page.
Thank you again for helping make things easy for our moderators
and me -- and for being part of RWC!
Copyrighted by Charlotte Dillon
**If you read through the above rules and didn't understand one of them, the same
rules are here, but explained in much more detail. If you understood the above, then
you can skip this Long & Detailed section and go on down to the Promo rules and the
1) No flames! NONE! Never! In other words, play nice. Members should feel free to
post to the group without fear of flames. People who like to fight need to find another
list.... since it WILL NOT be allowed here. This is a safe zone, a no stupid belittle
others. After all, no one knows everything and no one is always right. Here's
This doesn't mean we all have to agree at all times. If you find a member who always
manages to push your hot buttons, then simply delete unopened any message you see
from that member. If the member is really that bad, soon few people will be reading
posts sent by that person. With the huge amount of members RWC has, with all
different ages, backgrounds, and from all over the world, everyone isn't going to agree
or like each other. That's life. I don't remove people because they rub others wrong, or
just because someone doesn't like them. That's not what I mean by no flames.
I think anyone who has been on a few e-mail lists knows the difference between
flames and someone who just doesn't have any tact or think before they type. (Note:
Try not to be one of those people. No one likes them.) RWC is a huge group, and you
never know who is there not posting, including agents, editors, your favorite published
author, or your least favorite. Don't send a message that contains anything you
wouldn't say to someone's face, or that you wouldn't want a few hundred people to
know you had said. Your messages are how people decide what kind of person you
are. Remember this is a professional group where you are going to be in contact with
writers, editors and agents who you might want to work with or ask questions of or get
support from along the way. Also, these same people can be your biggest fans and buy
and support your book, the one you have out now or hope to have out some day, so
don't be your own worse enemy.
2) Trimming. Highlight and delete! It's easy. Trim any post you reply to on list. What
should be in your reply is your text and little else. The little else is a few short lines
from the body of the message your reply is to, and the single from line that let's us see
the name and or e-mail address of the person that message was from. If there are a
number of questions or points in the post that you want to reply to, trim down to one
point or question, add your reply below it or above it, then trim down to the next, add
your reply, and so on, cutting out any unneeded parts. Don't forget we've already seen
the post, we've got the subject line, we'll have your text, and that should be all we
need to know. We don't need the whole header in the text that gives the group
address, the subject line, the time and date sent, ect... We don't need the other
person's sig file or any thing more than those few short lines that will refresh our
(Also, if you leave part of someone's post in, please make sure you use > marks or
something else to set off what the other person said, or divide it up so it's clear what
the other person wrote and what you wrote in reply. It's needed in a group setting
because I've seen people get misquoted and flames break out over the results of it
looking like someone said something they didn't...as well as it just being confusing and
not polite to put words in someone's mouth--or in this case their text.)
Why does trimming matter? Tight trimming keeps members from having to skim
through a whole lot of repeated text and unneeded stuff, just to find your reply text.
Untrimmed messages become a nightmare for those set to digest, or those who have
little spare time, a slow computer, or hand problems like corporal tunnel. And besides,
it's simply polite when you are replying in a group setting where others will likely also
reply. Can you take a guess at what a reply that is untrimmed or half trimmed will look
like by the time three or more people have replied in the same way? A real mess. By
the way, if you are on digest, and use reply, then it is very, very important that you
remember to always highlight and delete or start with a blank message and just copy
and paste what you want to reply to in it!
If you are one of those who forgets to trim, or doesn't like to trim, or can't figure out
how to trim, please set up your e-mail program so the text of the message you are
replying to is not included in your reply, or please open a blank message for your
replies. Untrimmed messages won't be posted to the group. So trimming saves the
moderators from having to send you a reminder and you from having to resend your
message. It's a win/win.
3) Subject lines. No message should be sent without a topic header in the subject
line. Don't use headers like Help!, Question!, or so on. Instead, pick words that let
us know what's in the message, like Word 97 Help, Avon Editor Question, Texas
Plants?, Clothing in 1870?, Point of View Trouble, and so on. This way members can
skim through quickly and delete those messages they aren't interesting in, or can't
help with. Besides, it makes it much more likely that your message will get read by
those who you would want to see it. If you reply to a post, but change the topic, please
change the subject line.
If you are on digest, you ALWAYS have to change the subject line if you hit reply.
If you are a new writer and have questions on the basics, you can find many answers
on my website at www.CharlotteDillon.com or on the RWC Yahoo group home page
where all messages from members are kept. There's even a search box there to help.
You can sign in and visit the group page at http://groups.yahoo.com/group/RWClist
4) Copyright Law -- No Copy & Paste! But for links. Do not copy anything from a
newsletter, website, or another e-mail list and post it to any RWC list without asking
the author first. Of course if it is an article you wrote about romance writing, then
paste away if you wish to share. If it isn't your writing, then put the info in your own
words. If there is a link for the info, tell us a little about what is there, and then share
the link. As writers, we should pay great attention to copyright law.
The no copy & paste rule & copyright law works both ways. So, please, never copy a
message or part of a message from any RWC group and forward it, post it to your
blog, put it on your site, or share it anywhere without the full knowledge and consent
of the writer or writers of that message. It's against Yahoo Group rules and can get
you remove from all Yahoo Groups. It's also against copyright law, since the written
word, even in an on-line group, belongs to the writer. If you want to share something
that someone else posted, then you have to contact that person and ask for her or his
okay first, unless they put a note in the message giving people permission to share.
Like I said above, this is a Yahoo Group rule, against copyright law, as well as an RWC
group rule. Breaking of this rule can get you removed from not only RWC, but have
Yahoo remove you from other Yahoo Groups as well, or even find yourself facing a
5) No Spam! No ads! Not Any! Please don't place ADS or SPAM on the list--even those
dealing with writing. No harvesting of e-mail addresses. No blatant promo, for self or
others. Some promo is allowed from active members. (By active members we mean
members who take time to be part of the group and don't just up only to post promo.)
You can read the Promo Sunday rules below to find out when, how and what is
allowed. (Please don't post any promo until you read them. Also, don't reply on list to a
promo message sent in by another member. If you have a comment or a congrats
about their promo, please send it off list to them.)
Something that isn't counted as promo or an ad is those "big" non-profit auctions and
raffles that are held to raise money for a good cause. It has to be non-profit so all
money is being donated to the cause. If the cause isn't romance writing specific, then
the prizes or the things being raffled or auctioned have to be, like romance books,
critiques by agents or editors, that kind of stuff. (As always, RWC management has
final judgment on what falls under these guidelines and what doesn't.)
No ads for editing services, website designs, copy writing, cover art, or anything else.
This also means no ads or submission requests from agents, publishers, editors, or
ect.... I figure no really top agent or publisher has the time to look up e-mail lists and
send out ads to them. I know Avon, Dell, Silhouette, Harlequin, and such, sure never
would. The same goes for good agents. With it being so easy now days to set up an
e-press or even a small print press, anyone can start up a publishing house, and
many only have one goal, to take money from writers. The same holds true for agents.
After all, anyone can say they are an agent. There is no test to pass to become one. A
bad agent is worse than no agent. And for sure a bad publisher is worse than none
especially when a writer who doesn't know better believes what ever line they are told.
The truth is that a large on line writing group like RWC is a great place for such
sharks to come looking for food. I'm not feeding them my members, and since I don't
have time to check all of them out, we just don't allow them to post to the group
looking for submission. There are lots of good publishers and agents out there, just do
your homework and you find them. For more info on agents and publishers and places
to check them out, find out what they need or are looking for, and even articles about
the subjects, check out: http://www.charlottedillon.com/PubsAgents.html
6) No Chit Chat Posts -- No thanks, me too's, how you doing, where do you live,
congrats, ect... Those can be sent off list though, and if you like to be social with other
writers on list, RWC does have a sister group just for that. So you don't have to give
that up. To join, send a blank message to RWCsocialfirstname.lastname@example.org
7) No Off Topic Posts -- RWC is a large list, over two-thousand members and growing.
That means we have to try to keep ALL messages ON TOPIC. All messages should deal
with the romance writing craft. Members who write in another genre are welcome, but
all topics on RWC will be romance writing only. We have members who write young
adult, horror, erotic, ect. Many of the topics we cover are just as helpful to them as to
our romance writers, but posts dealing with any other genre shouldn't be sent in to
RWC. Posts sent to the group can be research questions for the romance you are
working on, market info or questions, or just something like how you make yourself sit
down and write. Of course you can also share romance writing news, like a first sales,
a rejection, the news that you sent off a query letter, or even doubts about if your
writing is strong enough. Those topics aren't chit chat. (Good reviews and posts about
your book being out today, are promo and should be sent in on Sunday.)
When an off topic post does come through, like a promo message, an intro, a thanks, a
congrats, please remember if you want to reply, do so OFF LIST ONLY. In fact, posts
like thank yous, welcomes, congrats, and me too's, or any message that isn't a
research, market, writing how-to, or such reply that is intended for only one person
should be sent OFF LIST to the party it is meant for, not to the whole list. You can
send a blanket thanks in to the list. Like if you ask a question and six people reply
with an answer, instead of sending each person a thanks off list, you can send one
message on list with a thanks for them all.
8) Signature (sig) lines. Since an occasional off topic post does come in, and they
should always be replied to off list only, and since some members are more
comfortable sending a reply off list, please make sure you sign each message with your
name (first or nickname is fine) and your e-mail address. (We all like to have a name to
use when we reply to a message, even on list.) There are some e-mail programs that
don't show the senders address. It also doesn't work for members who use the
website to do group mail. (By the way, messages should not be sent to the group with
confidentiality notices or such attached to them, like your job might include if you
use your work e-mail to do group mail.)
More on sig lines. They should be NO MORE than SIX lines long. The count starts
with the first place you sign your name and is done on how the message comes
through tot he group, not as how you sent it. The first line should always be your
name and e-mail address so we have a name to use when we reply to you, and so if
members should or want to reply to you off list, they have your address. Please feel
free to place things in your sig line like the address to your website, or the title of your
book, and so on....but no ads selling things. The six lines count starts with the first
place you add your name and includes every thing you add there after, even blank
lines. Remember the first line should be your name and e-mail address. (Also please
remember that it's not safe to include things in your sig file like your phone number or
Sig Trouble: If you set your sig file up in Rich Text or in HTML, your sig file can come
through with double links, which makes more lines and will put you over the limit.
Please only use Plain Text to set up your sig file. If you auto add the sig file but type
your name into the message each time, then you can end up with lots of blank lines
between your name and the actual start of the sig file, so please make sure you
include your name and e-mail address in the actual sig file you set up to use with the
group. And remember blank lines count. The length of your sig file is counted as it
comes through to the group, not as how it looked when you sent it.
Long sig lines seem to get on a lot of reader's nerves, and can be an even bigger pain
to those on digest, and just really aren't needed. Members are here to learn and share
about writing, not to read sig lines. (Smile.)
9) You can not send in chapters or any writing. This is not a critique group. We do
have a Critique list, though, for posting chapters and getting critiques. To join, send a
blank message to: RWCcritiqueemail@example.com
|RWC Group Rules
Long & Detailed